- You can Drag Addresses Between To, Cc and Bcc Fields in Outlook.
- Double-Click a blank space in Inbox to create a New Message in Outlook – double click a blank space in Calendar to create a new appointment etc.
- How can I copy the e-mail address from the properties window of a user? The trick is to click Add to contacts button and copy the address from the window that pops up.
- Quickly add an attachment to a new message – Locate the file and then drag it to your Inbox. You can also drag multiple files.
- Always find user in Address Book, not in contacts – search with =username instead of just username.
- Avoid PST confusion – PST |Properties | Advanced | (Re)Name the PST.
- Quickly create a rule from the Context Menu (Right click menu) of the message.
- There’s no spell check in signatures.
- Use Insert | Item to insert a message instead of a file.
- You can Move Desktop Alerts to a different monitor or to a different location on your primary monitor – simply drag a new alert to the desired location.
- Re-send message – Open the message from ‘Sent Items’ and select Actions | Resend this message.
- Save multiple attachments at one time – Open the message and select File | Save Attachments.
- Delete names from the AutoComplete list. Use the arrow key and press ‘Delete’ key on your keyboard.
- A universal shortcut – press CTRL + SHIFT + M to create a new mail from anywhere in Outlook.
- A Safety Net for the Send Button – Create a Delayed Send Rule.
- Flag a message fast – select a message in the message list, and then press INSERT key on your keyboard.
- See more messages in your Inbox with single-line view – View | Arrange By| Custom | Other Settings | Clear the Use multi-line layout in widths smaller than n characters check box.
- View all your unread messages in the Inbox – View | Arrange By | Current View | Unread Messages in This Folder.
- Notes – Drag a portion of the mail to Notes to save as a note. Works even from Internet.
- E-mail signature – You can use them in meeting requests too.
- Quickly create an all-day event in Calendar – Click the day heading and drag across all days, and then type the event name.
- Multi-selection in Calendar – drag across or hold down CTRL or SHIFT while selecting the days.
- Quickly move an appointment – Drag it to your Calendar or the date picker.
- Change the number of days shown in Calendar – ALT + number.
- Want to see your Calendar while you’re looking at the Inbox? Right click the calendar and select Open in New Window.
- Click and type to create a new Appointment in Calendar.
- Did you know that you can change the time periods shown in the Calendar grid? – Right-click the Calendar, click Other Settings, and then click the number you want from the Time Scale list.
- Have some fun with Outlook Date Fields. You can type in date fields and Outlook will automatically calculate the date and fill out the field correctly.
- Try these:
¥ “tomorrow”, “next week”, “next month”
¥ “in 2 days”, “in 3 weeks”
¥ Shorthand date forms such as “Jun 14” and “Oct 7”
¥ You can even type in certain holidays such as “Christmas”, “Christmas Eve”, “New Year’s Day” etc.
¥ And you can even combine inputs to create a date like “3 days before Christmas” and Outlook will figure out the right day.
¥ 4d (for 4 days from now) or 115p (for 1:15 PM), as well as formulas: 3/14 + 12d.
¥ It also knows three weeks from tomorrow, although 3w + 1 is less typing.
¥ This is not just limited to the date field – Outlook will also accept “midnight” and “noon” in the time field as valid inputs.
- Try these:
- Shortcuts will work in the snooze field – just type a number for the number of minutes, or add a d if you want to snooze it for days.
|ALT + S||Send a message|
|CTRL 1 – 9||Navigation|
|ESC||Close the message|
|CTRL + Y||Go to folder|
|CTRL + COMMA (<)||Open the next message (While the message is open)|
|CTRL + PERIOD (>)||To open the previous message.|
|CTRL + K||Is it OK? Resolve the name.|
|CTRL + R (r)||Reply to a message|
|CTRL + SHIFT + R (R)||Reply All|
|CTRL + F||Forward a message|
|CTRL + D||Delete a message|
|SHIFT + Delete||Permanent Delete|
|Ctrl + Enter||Mark a message as read|
|Ctrl + U||Go to the next unread message in your inbox (OR mark as unread)|